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REPORT ON YOUR GRANT

Access the outcomes report form
About the outcomes report
Statement of account
Institution-affiliate agreements
Outstanding commitments
Unspent balances
Technical support

Outcomes report

Each institution must submit an outcomes report every year by June 30. The reporting period is from April 1 to March 31.

The outcomes reports provide qualitative and quantitative information on how institutions have invested their Indirect Costs grants. They also form the basis for the Indirect Costs Program's performance measurement strategy and its annual briefing report to the minister of Industry.

Institutions must report on:

• how the funds improved the institution's research capacity in each of the five expenditure categories;
• why the funds helped researchers and the institution's research administration;
• what would have happened if these investments hadn't been made; and
• how the funds helped sustain the existing research infrastructure and how they generated improvements, efficiencies and innovations in the management thereof.

Where applicable, institutions must also report on how affiliated research hospitals and health research institutes used the funds.

While not required under the terms of the program, institutions are also encouraged to provide narrative details on the added benefits resulting from the internal savings incurred (e.g., hiring of additional faculty, support for students or purchase of specialized equipment for researchers).

The Secretariat will suspend payments to any institution that does not fulfill its reporting requirements.

Statement of account

The front page of the outcomes report—the statement of account—provides a measure of how much funding has been invested in each of the program’s five expenditure categories and gives an indication of where program outcomes may be expected to occur.

Institutions whose Indirect Costs grant is $25,000 or less are only required to complete the statement of account. Thus, when accessing their account on the extranet, they will only need to complete this one page.

Institution-affiliate agreements

Each affiliated hospital and health research institute the parent institution has shared its Indirect Costs grant with must report annually to its parent institution. The university specifies the exact format and required contents of the report, integrating the information received from each affiliate into its outcomes report and statement of account.

Outstanding commitments

The statement of account must indicate the expenditures charged to the Indirect Costs grant, including funds transferred to affiliated institutions and the total outstanding commitments. Outstanding commitments are allowed only in cases where the expenditure has been incurred but the invoice was not paid in the period ending March 31. However, it must have been paid by the end of June.

Unspent balances

Unspent balances cannot be transferred to the general research fund (GRF) or carried forward to the next fiscal year, but must be returned to SSHRC’s finance division by way of a cheque payable to the
Receiver General for Canada, with the completed statement of account.

Access the outcomes report

Technical support

If you are experiencing technical problems such as difficulty printing/previewing or saving your electornic forms, please contact: websupport@indirectcosts.gc.ca
613-995-4273